Objective:
This article aims to guide Buk users in the process of creating and using of two essential categories: The informative Items and employer contributions. It will explore the various functionalities and applications these items can have within the context of compensation and pay stubs, as well as the informational potential they offer within the platform.
Definitions:
Informative Items: These are tools within Buk that allow companies to introduce additional data into pay stubs without directly affecting the final amounts. Common examples include indicating the value provided on a meal card or the daily value for vacation provision.
Employer Contributions: These items refer to additional contributions that a company can make on behalf of its employee. An example might be contributions to a supplementary insurance.
Scope / Limitations:
These tools are designed to provide greater flexibility and clarity in pay stubs and other related documents. It's important to remember that informative items, by their nature, do not affect the final figures of the pay stub. Conversely, employer contributions may or may not have a direct financial impact, depending on how they are structured.
Legal Basis and Applications:
Buk provides these options to help companies comply with local regulations and offer additional transparency to their employees. Informative items and employer contributions can be used to meet specific regulations, provide additional benefits to employees, or simply offer a more complete picture of the compensations and benefits granted.
Creation Process on the Platform:
The creation of an informative item or employer contribution is done by navigating from "Administration" to the "Items" module and selecting the "Others" option. Once there, click on "New" and choose whether to create a new "Informative" or "Employer Contribution."
When selecting "Employer Contribution," you can define a new contribution where you will need to fill in or complete the following fields:
Additionally, you will have the option to adapt the contribution to your specific needs using the advanced configurations described below:
Once ready, press "Save" and the contribution will be configured.
Now, to create a new informative item you must follow the same path but select "Informative" when you press the "New" button. In that view you will find certain fields that will allow you to set up the item, which are:
By default, informative items will have a dedicated section for formulating. With the help of variables, you can create a formula that determines a relevant data. This data will not affect the pay stub calculations and can be easily exported through the exporters or reports.
Once you have completed your formula, you will have the option to view and validate it using the "Preview Calculation" button. If you want to add or modify additional characteristics to the informative item, go to "Advanced Settings." Below, we present the fields or checkboxes that will be available for you to complete or select.
Once ready and everything is configured, save the informative item using the "Save" button.
Editing Process on the Platform:
After you have configured an item, if you want to modify any details, go to "Administration." Then click on "Items" and then on "Others". In the "Select an Item" field, expand the list or input the name of the item you want to edit. Upon selecting it, a box will appear with details such as the total number of added items, the type of calculation, and its validity.
Next, you will find several icons. The lock icon allows you to lock the item. The deactivate button lets you add an end date of validity. Additionally, the three dots icon provides options to "Delete" or "Edit" the item.
Any change made, whether an edit, deactivation, deletion, or locking of the item, will cause the platform to update the employees' pay stubs to reflect these changes.
Adding process on the Platform:
To add a contribution or an informative item on the platform you can do it individually or in bulk.
Individually: To add an item to an employee, access their profile and go to the "Items" tab. Then select the "Others" option. In that section, you will find two categories: "Informative Items" and "Employer Contributions." Depending on the type of item you want to add, choose the corresponding box. Finally, click on the "New" button to continue the process.
Next, select the item you wish to add and specify the starting month. If necessary, also define the end month and the corresponding amount. In the "Advanced Settings" section, you will have the option to add "Details" to the added item, as well as a "Cost Center." Once you have filled in all the details, click the "Save" button to complete the adding process of the contribution or informative item.
When adding it, you can review the informative item in this section where you can also edit the item using the pencil icon (✏️), suspend it using the pause button (⏸️), and delete it using the trash can (?️).
In Bulk: To add the informative item or contribution in bulk, go from "Informative" to "Importers" by clicking on "Importers" again.
In this view, you will find the "Items" importer, where you will have two loading options: Selecting the specific item to Upload or selecting the option to "Upload Multiple Types of Bonuses Simultaneously".
Additionally, you will need to define certain options that will allow you to set the installments, validity, and other aspects, which are described below:
Once ready, download the template, fill in the required information, and upload it from "Select File." When the upload is complete, you will have loaded your items in bulk.
Required Modules:
Base: People Management Essential Plan
Modules Compensations
Necessary or Associated General Settings:
To start working on the creation and customization of Employer Contributions and Informative Items, you need to have the following general settings active: "Enable definition of customized employer contributions" to customize Employer Contributions
"Enable definition of informative items" to create informative items
"Enable Formulated Bonuses" to formulate the informative items.
Key words:
Employer contributions, employer contributions, informative, items, add, remove, edit, amount, formula, advanced options, in bulk, attachment, calculation.
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